Fleet 1x1

4. July 2025

Software for fleet management providers: Carano in comparison with Fleethouse

In order to manage vehicles clearly and efficiently, it makes sense for fleet management providers to use digital software. Not only can providers reduce their costs, they can also optimize the use of their fleet. In this article, we take a look at the most important functions and benefits of software for fleet management providers and introduce you to the software solutions from Carano and Fleethouse.

What is software for fleet management providers?

Software for fleet management providers is a digital solution that can be used to efficiently manage and optimize vehicle fleets. Companies and fleet management providers use these solutions to manage their vehicles more efficiently, reduce costs and improve sustainability.

What does a fleet management provider do?

A fleet management provider helps companies with their own fleet of vehicles to manage their vehicle fleets clearly, cost-effectively and safely. It takes on a variety of tasks – from vehicle procurement and financing to maintenance and repair to monitoring fuel consumption, driving behavior and CO₂ emissions.

In order to implement these tasks efficiently, many providers rely on powerful fleet management software. It forms the basis of fleet management and enables all relevant processes to be controlled centrally – from vehicle tracking in real time to automated documentation and evaluation of important key figures.

The most important functions of software for fleet management providers include, for example

Vehicle management: Management of vehicle fleets, including booking systems and digital documentation.
GPS tracking and telematics: real-time monitoring of vehicles to optimize routes and usage efficiency.
Maintenance and repair management: The organization of maintenance appointments as well as digital damage recording and processing.
Leasing and cost control: overview of leasing contracts, cost analyses and reporting to optimize the fleet budget.
Driving license check and owner liability: Electronic check of driving licenses to ensure compliance with owner liability obligations.
Integration of e-mobility: support in the management of electric vehicles, including charging management and energy consumption analyses.
Pool vehicles & corporate car sharing: Efficient management and booking of shared vehicles to optimize fleet utilization.
Company bikes: Integration and management of company bikes as a sustainable addition to the vehicle fleet.

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Selection criteria for the right fleet management software

Every fleet has different needs. Therefore, when selecting a suitable software solution for fleet management providers, you should primarily consider the size, structure and use of the vehicle fleet. Furthermore, the following criteria are often decisive in selecting the right software:

Range of functions: The software should match the requirements of your own service. Those who manage complex fleets for major customers require extended functions, such as interfaces to ERP systems, telematics integration or modular service management. Those who mainly look after smaller customers are more likely to benefit from a compact, intuitive solution with a focused range of functions.
User-friendliness: Is the software intuitive to use and can it be integrated into existing systems? A user-friendly dashboard with customizable views makes day-to-day work easier and reduces training costs for employees.
Support and contacts: Is there reliable support and training available for users? Some providers also offer regular updates and further development of their software in order to keep pace with new requirements.
Costs: The software should offer good value for money. In addition to the acquisition costs, ongoing fees such as maintenance or cloud services must be taken into account. Scalable price models that are based on the number of vehicles or customers managed and can grow with the business are ideal.
Scalability: As the customer base grows, so do the demands on the software. A good solution should be flexibly expandable – for example through additional user access, modules for new service areas or the integration of additional data sources. This ensures that the system remains efficient in the long term.
Data and security standards: As fleet management systems often collect sensitive data, it is important to pay attention to the provider’s security and data protection precautions.

A comparison of fleet management providers: Carano and Fleethouse

Carano and Fleethouse offer two solutions that are tailored to different requirements. Which software is most suitable depends heavily on the individual processes, fleet size and the scope of services offered by the respective fleet management provider.

Carano is primarily aimed at providers with complex structures and larger customer fleets – including multiple locations and extensive interface requirements. Fleethouse, on the other hand, scores with a lean, cloud-based platform that is particularly suitable for smaller providers or those with less complex requirements.

We have compiled the key functions and comparison criteria below:

1. target group and company size

Carano: Fleet+ is particularly suitable for large companies with multiple locations and complex requirements. The software is highly scalable and supports fleets with several hundred to thousands of vehicles – ideal for providers with an extensive customer base.
Fleethouse: The solution is aimed at small to medium-sized fleets. Thanks to its simple handling and centralized data management, it is particularly suitable for providers looking for a compact, flexible solution.

2. software structure & provision

Carano: Carano offers both on-premise and SaaS solutions with optional cloud integrations. The software can be customized and integrated into existing IT systems via interfaces. Due to the implementation effort involved, Carano is particularly suitable for providers with complex fleet structures and specific requirements.
Fleethouse: Fleethouse relies on a completely cloud-based solution without local installation. The software can be used immediately after registration, receives automatic updates and therefore requires no maintenance – ideal for fleet management providers looking for an immediately usable and low-maintenance solution.

3. range of functions

Both solutions offer comprehensive fleet management functions, but differ in their level of detail and adaptability:

Carano:

Fleet master data management & digital vehicle file
Claims management for efficient handling of accidents and repairs
Management views and dashboards for a comprehensive overview
Appointment management for planning maintenance, leasing contracts and inspections incl. appointment reminder function
Detailed cost and controlling functions incl. Fuel data
Contract management and interfaces for importing invoices
Extended add-ons for corporate car sharing, digital driver’s license check and UVV driver instruction

Fleethouse:

Import of vehicles, drivers and mileage from Excel
Collective invoice import & appointment reminder function by e-mail
Digital vehicle and driver file incl. DAT and VIN query
Comprehensive deadline and cost monitoring including fuel data and mileage with clear reports
Claims and fine management with driver assignment
Management of leasing contracts & company bicycles
Extended module for corporate car sharing with driver app

4. user-friendliness & operation

Carano: Carano offers an extensive range of functions that require a certain amount of familiarization and installation time. The software has the great advantage of being customizable, which makes it more complex to set up.
Fleethouse: The solution scores points with its intuitive interface and clear menu navigation. The easy access is particularly advantageous for smaller providers to quickly digitize and automate processes – without long training phases.

5. price & cost structure

Carano: Carano offers individual pricing models based on company size and scope of functions. The tailor-made approach and the higher degree of customization generally result in additional implementation costs – making the solution particularly suitable for larger companies with complex requirements.
Fleethouse: Fleethouse works with a transparent, monthly subscription model with no set-up fees. The software can be tested free of charge for 30 days and is priced for small and medium-sized companies looking for a ready-to-use solution.

Software for fleet management providers from Carano

Find out how you can optimize your customers’ fleet management processes.

The most important facts about fleet management providers

Digital fleet management systems enable efficient and resource-saving management of vehicle fleets. Automated processes - for example in appointment management or cost monitoring - ensure greater transparency and reduce the burden on day-to-day operations.

Providers such as Carano and Fleethouse offer flexible software solutions that can be adapted to different requirements and company sizes.

With advancing digitalization and the shift towards sustainable mobility, modern fleet management systems create the technological basis for future-proof fleet services.

FAQ - Frequently asked questions about fleet management providers

What does a fleet management provider do?

A fleet management provider helps companies to manage their vehicle fleets efficiently – often with the help of specialized software solutions. Typical functions include the management of vehicle data, GPS tracking, appointment and maintenance management, cost analyses and compliance with legal regulations such as driving license checks or UVV inspections.

How to choose the best software solution for fleet management providers?

The decisive factors are the required range of functions, scalability, user-friendliness and interfaces to existing systems. The price structure, data protection and support should also match the company’s size and customer structure.

What are the advantages of digital fleet management?

Digital fleet management saves time and costs, increases transparency and enables centralized control of all processes – from vehicle management to maintenance. Data can also be evaluated efficiently and legal obligations fulfilled automatically.