Fleet 1x1

4. July 2025

Fleet management provider: Carano in comparison with Fleethouse

In order to manage your vehicle fleets clearly and efficiently, it makes sense to use digital fleet management software. Not only can companies reduce their costs, but they can also optimize the use of their fleet. In this article, we take a look at the most important functions and benefits of fleet management providers and introduce you to Carano and Fleethouse.

What is digital fleet management?

Digital fleet management refers to software solutions that are used to manage and optimize vehicle fleets. Companies use these solutions to manage their vehicles more efficiently, reduce costs and improve sustainability.

What does a fleet management provider do?

A fleet management provider provides software and hardware solutions that enable companies to digitize their fleet management . Among other things, many of these providers enable the management of vehicle procurement, use and return as well as the automation of administrative processes.
The most important functions of fleet management software include, for example

Vehicle management: Management of vehicle fleets, including booking systems and digital documentation.
GPS tracking and telematics: real-time monitoring of vehicles to optimize routes and usage efficiency.
Maintenance and repair management: The organization of maintenance appointments as well as digital damage recording and processing.
Leasing and cost control: overview of leasing contracts, cost analyses and reporting to optimize the fleet budget.
Driving license check and owner liability: Electronic check of driving licenses to ensure compliance with owner liability obligations.
Integration of e-mobility: support in the management of electric vehicles, including charging management and energy consumption analyses.
Pool vehicles & corporate car sharing: Efficient management and booking of shared vehicles to optimize fleet utilization.
Company bikes: Integration and management of company bikes as a sustainable addition to the vehicle fleet.

The software for your fleet

Important selection criteria for fleet management providers

Every fleet has different needs. Therefore, when choosing the right software, the size, function and number of vehicles in the fleet should be considered first and foremost. Furthermore, the following criteria are often decisive for the right fleet management provider:

Range of functions: Large fleets often need extensive functions that require special solutions with interfaces to other company software. A large range of functions can often be too much for smaller fleets. Especially if the fleet manager also has other areas of responsibility, a less complicated solution is often more suitable.
User-friendliness: Is the software intuitive to use and can it be integrated into existing systems? A user-friendly dashboard with customizable views makes day-to-day work easier and reduces training costs for employees.
Support and contacts: Is there reliable support and training available for users? Some providers also offer regular updates and further development of their software in order to keep pace with new requirements.
Costs: Are the prices in proportion to the range of functions offered? In addition to the acquisition costs, ongoing fees, e.g. for maintenance or cloud services, should also be taken into account. Some providers offer flexible subscription models that can be scaled according to the size of the fleet. These subscription models can be particularly worthwhile for small fleets that require fewer specific functions.
Scalability: Can the system grow with the fleet and be adapted to changing requirements? A flexible model is an advantage for growing companies. The system should also be expandable, for example with additional modules for company bikes or corporate car sharing
Data and security standards: As fleet management systems often collect sensitive data, it is important to pay attention to the provider’s security and data protection precautions.

A comparison of fleet management providers: Carano and Fleethouse

Two fleet management providers that cater to different needs are Carano and Fleethouse. Choosing the right fleet management software depends heavily on a company’s individual requirements. While Carano offers a comprehensive solution for large fleets with multiple locations, Fleethouse offers a modern, cloud-based platform that is particularly suitable for smaller fleets. We have outlined important functions and points of comparison for you:

1. legal framework

Carano: Fleet+ is particularly suitable for large companies with individual requirements and multiple locations thanks to its customizable solutions. The fleet management software is scalable for fleets with several hundred to thousands of vehicles.
Fleethouse: Fleethouse software is ideal for smaller fleets. Thanks to the flexible and cloud-based solution, all important data is in one place and always available.

Do you keep an eye on your vehicle fleet?

Find out how you can manage your fleet efficiently with Fleethouse.

2. software structure & provision

Carano: Carano is based on a classic on-premise solution or Software as a Service (SaaS) with optional cloud integrations and offers the possibility of an individual solution through, for example, the connection of various interfaces to other IT systems. Implementation requires individual customization, making the software particularly suitable for companies with complex fleet structures.
Fleethouse: Fleethouse, on the other hand, is a completely cloud-based solution that does not require any local installation. The software is ready to use immediately after registration and receives regular automatic updates, which means no maintenance work for companies.

3. range of functions

Both solutions offer comprehensive fleet management functions, but differ in their level of detail and adaptability:

Carano:

Fleet master data management & digital vehicle file
Claims management for efficient handling of accidents and repairs
Management views and dashboards for a comprehensive overview
Appointment management for planning maintenance, leasing contracts and inspections incl. appointment reminder function
Detailed cost and controlling functions incl. Fuel data
Contract management and interfaces for importing invoices
Extended add-ons for corporate car sharing, digital driver’s license check and UVV driver instruction

Fleethouse:

Import of vehicles, drivers and mileage from Excel
Collective invoice import & appointment reminder function by e-mail
Digital vehicle and driver file incl. DAT and VIN query
Comprehensive deadline and cost monitoring including fuel data and mileage with clear reports
Claims and fine management with driver assignment
Management of leasing contracts & company bicycles
Extended module for corporate car sharing with driver app

4. user-friendliness & operation

Carano: Carano offers an extensive range of functions that require a certain amount of familiarization and installation time. The software has the great advantage of being customizable, which makes it more complex to set up.
Fleethouse: Fleethouse impresses with its intuitive user interface and simple navigation. Companies with smaller fleets in particular can benefit from the functions and automate their processes.

5. price & cost structure

Carano: Carano focuses on individual pricing, which is based on the size of the company and the selected product scope. Due to the customized solutions, implementation costs are incurred, which makes the software particularly suitable for larger companies with complex requirements.
Fleethouse: Fleethouse offers a transparent, monthly subscription model with no set-up costs. Companies can test the software free of charge for 30 days and benefit from a low price that is specially designed to meet the needs of small and medium-sized companies

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Anne Fuchs

Ciara Lazeta

FAQ - Frequently asked questions about fleet management providers

What does a fleet management provider do?

A fleet management provider provides software solutions that help companies to manage their vehicle fleets. This includes functions such as vehicle management, GPS tracking, maintenance planning and cost control.

What functions does a fleet management provider offer?

Fleet management software offers functions such as vehicle data management, GPS tracking, maintenance management, claims and fine management as well as the integration of e-mobility and corporate car sharing.

How do you choose the best fleet management provider?

The best provider is selected depending on the size of the company and its needs. Important criteria are the range of functions, user-friendliness, support, cost structure and scalability of the solution.

What are the advantages of digital fleet management?

Digital fleet management optimizes processes, reduces costs, improves fleet utilization and supports sustainability through the integration of e-mobility and data analysis.

The most important facts about fleet management providers

Digital fleet management systems enable effective management of vehicle fleets, saving companies time and resources. Automated processes such as appointment management and cost monitoring contribute to improved efficiency.

Providers such as Carano and Fleethouse offer flexible solutions that address different fleet needs.

With the increasing integration of digital technologies - mobility, modern fleet management systems offer a sustainable basis for the mobility of the future.