Are you responsible for a fleet of vehicles and wondering whether it makes sense to rely on digital fleet management? The answer is yes, because digital vehicle management using fleet software has many advantages. Even if you only have a few vehicles in your fleet, digital solutions can provide significant relief and greater transparency. In this blog post, you can find out why it makes sense to introduce digital fleet management.
What is digital fleet management?
Digital fleet management involves the use of digital technologies and software solutions to manage and optimize a fleet. In contrast to fleet management using Excel or manual methods, digital fleet management enables centralized and automated management of all vehicles.
What are the advantages of digital fleet management?
As a fleet manager, you know how challenging it can be to manage vehicles. Whether you work for a small company with just a few company cars or a large company with a large number of vehicles, effective and efficient fleet management is essential. Fleet management software makes it easier to manage vehicles, supports compliance with legal requirements and helps to identify potential savings.
Automation of tasks
With a digital solution, you can handle the large volume of tasks easily and efficiently. Time-consuming routine tasks can be automated so that you no longer have to perform them manually. Think, for example, of recording and maintaining driver and vehicle data or updating fuel data. Thanks to software, you can collect and manage them centrally in one place. This saves a lot of time and reduces the workload in day-to-day fleet operations.
Meeting deadlines
Even important dates and deadlines, for example for maintenance or driving license checks, are not forgotten thanks to digital fleet management. With fleet software, you can keep an eye on all appointments.
Digital fleet management with Fleethouse
Register with Fleethouse and organize your company vehicles digitally. You can test all functions of the fleet management software for 30 days.
Breakdown of costs
Digital fleet management also has the advantage that all data, costs and expenses can be automatically recorded and evaluated. With fleet management software, you can, for example, break down all costs such as fuel consumption, maintenance or insurance premiums per vehicle. Such a transparent cost analysis per vehicle allows you to identify potential savings and reduce fleet expenditure.
Vehicle Procurement
Would you like to expand your fleet with new vehicles? Then digital fleet management can also help you. With just a few clicks, you can order vehicles and easily expand your stock. Instead of contacting different dealerships, you compare all offers online and process the entire order digitally. You can then manage the vehicle data using the software.
Settle claims
According to Dataforce , claims management and the organization of workshop services are among the biggest time wasters in the fleet. Thanks to software, damage can be handled digitally. The digital damage file provides an overview of all damage to the vehicle and enables simple documentation of the damage history. This also simplifies billing with insurance companies and workshops.
Digital fleet management supports compliance with keeper liability obligations
Digital fleet management supports fleet managers in complying with statutory owner liability obligations and ensures greater safety in the fleet. With useful tools for driver’s license checks and driver training in accordance with accident prevention regulations, you can comply with legal requirements while minimizing your own costs.
UVV driver training can be carried out digitally as an e-learning course, for example. The training courses can be carried out flexibly. Instead of inviting drivers to face-to-face events, they can complete the online course regardless of time and location. The learning content is already prepared. All instructions are then fully documented.
Digital instruction
Instruct drivers safely and flexibly via an e-learning course. The content can be accessed immediately and all instructions are stored in a traceable manner.
Choosing the right software: what should you look out for?
When choosing suitable fleet management software, you should consider several factors to ensure that the tool really does meet the specific requirements of your company.
- Analyze requirements: Take stock of your current fleet management. What are the main challenges? Which areas would you like to digitize? Determine which goals you want to achieve, such as cost savings or better compliance.
- Compare providers: Research providers and compare their functions that are important to you. Always keep the specific requirements of your company in mind. Get quotes and, if necessary, arrange appointments for a live demo to get to know the software.
- Test phase: Ideally, use a free trial version to test the software in practice. How user-friendly is the solution and does it meet your requirements?
Tip: When choosing a software solution, make sure that it has a modular structure. This allows you to add and remove individual functions, e.g. for fleet management, owner liability or procurement, as required.
In our free guide, we give you tips on how a software solution can make your day-to-day fleet work easier: Getting started with digital fleet management
Webinar: Checklist for Fleet Management
In our free webinar, you will receive valuable tips on what to look out for when managing a vehicle fleet – from owner liability to the right form of financing.
How is digital fleet management changing the role of the fleet manager?
Digital fleet management is significantly changing the role and tasks of fleet managers, as digital solutions bring with them new requirements and opportunities. Digitalization gives fleet managers access to data and analyses on vehicles and operating costs, enabling them to make more informed decisions. Fleet managers can identify potential problems in advance and take proactive measures before they become major challenges.
At the same time, fleet managers must ensure that they use the various digital tools in the fleet in a targeted manner. As a result, the role of the fleet manager is becoming increasingly demanding and strategic thanks to digital fleet management. It is no longer just about managing vehicles, but about using digital solutions for efficient, safe and sustainable fleet operations.
Digital fleet management with Fleethouse
The tasks involved in fleet management are not only varied, but also very time-consuming and resource-intensive. It is therefore worth switching to digital fleet management even if there are only a few vehicles in the fleet.
With fleet management software like Fleethouse, you can automate daily routine tasks, keep track of all fleet costs and meet deadlines more easily.Register now and test all fleet management software functions free of charge for 30 days.
FAQ - Digital fleet management
Digital fleet management uses digital technologies and software solutions to automate the management and optimization of a fleet and make it more efficient.
With fleet software, you can handle all tasks relating to the vehicles in your fleet. It automates time-consuming tasks and thus minimizes your workload as fleet manager. Costs can be broken down transparently per vehicle, deadlines can be kept in view and data can be processed more easily. Digital fleet management also supports compliance with legal requirements in the fleet.
Start with a needs analysis to identify the current challenges in the fleet and define clear goals. You should then define the requirements for the software solution and its functions. When choosing a provider, make sure to test different tools, obtain offers and compare them in terms of their range of functions and costs.
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Digital fleet management at a glance
Digital fleet management offers companies numerous advantages and minimizes the workload for fleet managers.
Thanks to efficient, digital organization, you can save time and resources, improve cost analysis and simplify claims management.
Digital fleet management can also simplify the checking of drivers and driving licenses as well as the implementation of UVV driver training.
Further Fleet Knowledge
If you liked this article and would like to know more about this topic, we recommend these articles.
Fleet management without Excel: How to save time and money
Owner liability in the fleet: what fleet managers should bear in mind
Do you want to give Excel the boot?
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